Travel

November 2024: GEAPS Exchange Hotel Block Opens 

January 14, 2025: Hotel Cancellation Deadline 

January 28, 2025: Last Day to Book Hotel Reservations in Block 

February 22-25, 205: GEAPS Exchange 2025

In order to accommodate the needs of the growing Exchange, and ensure the best experience for attendees, GEAPS partners with a housing management company,Maritz.

All hotel reservations and inquiries for Exchange will be handled by Maritz, GEAPS’ official housing management company. If you have any questions or need assistance in any way, please do not hesitate to contact them at:

Phone: (864) 342-6382

Email Customer Service https://registration.experientevent.com/ShowGEP251/Contactus

Delta Air Lines is pleased to offer special discounts for Grain Elevator and Processing Society 

You may also call Conferences and Events® at 1.800.328.1111* Monday–Friday, 8:00 a.m. – 6:30 p.m. (EST) and refer to Meeting Event Code:  NY3JR 

*Please note there is not a service fee for reservations booked and ticketed via our reservation  800 number. 

We are also pleased to partner with United Airlines for air travel to our upcoming event. To make flight reservations online, please click on the following Meetings discount code: ZQDX762002 

 You may also call United Meetings Reservation Desk Monday – Friday at (800) 426-1122 for booking assistance.  Please reference Meetings discount code ZQDX762002. 

Please note:  Booking fees are waived for Meeting reservations. International customers may contact their local United Reservation Desk. 

MileagePlus members earn valuable miles for their travel when using the Meetings discount code. 

We suggest you arrive on Saturday, February 22, 2025 if: 

• This is your first time at Exchange 
• You’re an international attendee 
• You added the Get Acquainted Party to your registration as an upgrade (Saturday at 7 p.m.)  
• You purchased the Full registration package and plan on attending the Get Acquainted Party on Saturday night and/or education sessions Sunday morning 

For Expo-Only attendees, we recommend arriving the day before you plan to attend the conference so you’re able to get the most out of your day at Exchange. 

Please be aware that GEAPS does not contact individuals and/or companies with special deals on accommodations for Exchange. 

We have received complaints that unaffiliated companies have contacted attendees and exhibitors offering discounted hotel reservations. These offers are scams; individuals have reported lost deposits and fraudulent activity in connection with these activities. 

The only legitimate emails for Exchange lodging will come directly from GEAPS. 

GEAPS Exchange 2025 room block will be closed beginning January 29, 2025.

Room reservations that are made before the cut-off date will be confirmed at the above group rates. After the cut-off date, room availability will be based on hotel availability and may not be available at the discounted rate.

Please be sure to make your reservations prior to the cut-off date to guarantee the group rate.

Please be aware that our room block cancellation deadline is January 14, 2025.

Any cancellations made after this date will incur a $200 fee per reservation. If you need to cancel or modify your reservation please do so as early as possible. You will be able to modify or change your reservation through our registration and housing link.

After the cut-off date you will need to contact the hotels directly to modify or cancel your reservation.

This cancellation policy is in place to assist GEAPS in managing the housing block, and minimize the risk of paying for unused rooms. Furthermore, our hotel block does sell out of rooms, so cancelling or modifying your reservation early can help ensure all who want a hotel room are able to book one in our block.

Our contracted hotels also have their own individual cancellation policies. Please keep these in mind when planning your trip.