GEAPS has put together a collection of assets for your use in promoting your booth for GEAPS Exchange. Learn more about official show branding for your emails, websites, print material and social media.
Back by Popular Demand to Close Conference
Music Bingo Prize Donations Needed
Exhibitors are invited to provide a prize for our closing event – Music Bingo! What better way to put your company’s name in someone’s mind as they finish off GEAPS Exchange 2025!
Prizes can run the gamut, it’s up to you. Most prizes have a value of $25 to $500. Branded prizes are just fine. This might be something similar to a prize you give from your booth, or something else entirely. Examples of possible prizes include Yeti coolers, grills, gift cards, charging blocks and iPads. The list of possible prizes is as big as your imagination. Companies donating prizes will be recognized with signage in the expo hall.
TRAILER PARKING DURING GEAPS EXCHANGE
Hargrove will section off a portion of the marshaling yard lot for overnight trailer/oversize vehicle parking during the Exchange.
The address is:
Liberty Lot
1447 Liberty Street
Kansas City, MO 64102
Parking a trailer here is free of charge and is available on a first-come first-serve basis. Please note that this lot does not have security and neither GEAPS nor Hargrove are responsible for theft or damage.
Coming Soon!
Coming Soon!
Set-Up: 7 a.m. – 5 p.m. Aisle carpet will be laid Saturday at 5 p.m., please clear the aisles.
Set-Up: 6:30 a.m. – 9:45 a.m. Exhibits must be show-ready by 9:45 a.m.
Hall Open to Exhibitors: 6:30 a.m. – 6 p.m.
Show Open: 11:15 a.m. – 6 p.m.
Lunch: Noon – 1pm
Welcome Reception: 4:30 p.m. – 6 p.m.
Hall Open to Exhibitors: 7 a.m. – 5 p.m.
Show Open: 10:00 a.m. – 3 p.m.
Lunch: Noon – 1pm
Hall Open to Exhibitors: 7 a.m. – 7 p.m.
Show Open: 10:00 a.m. – 1:45 p.m.
Lunch: 12:00 pm – 1:00 pm
Tear-Down: 1:45 p.m. – 7 p.m. Tear-down is not allowed prior to 1:45 p.m. on Tuesday.
Tear-Down: 8 a.m. – Noon
Take a break from the Expo Hall by attending a GEAPS Exchange education session.
Exhibitor registration includes access to all education giving you the ability to
learn alongside your customers.
Exhibitor Kit:
Coming Soon!
Hargrove Contact information:
Hargrove Exhibitor Services
Phone: +1 301.306.4627
Down Payment (50%) is due by October 30, 2024 or upon reservation of booth space.
Final payments for booths at Exchange 2025 are due on December 1, 2024. If you have not done so already make sure to submit payment to retain your space.
Cancellation Policy: Cancellation Deadline is December 1, 2024. Refunds for exhibit space will not be given after this date unless special circumstance occur. In the event that the show is physically sold out (no room for expansion) and there is an established waiting list, refunds will be given on a 1:1 basis less 10% of the rental fee paid.
If you are working at a booth for your company, you must register individually.
Each exhibiting company receives two complimentary exhibitor registrations per each 100 square feet of booth space reserved. Additional exhibitor registrations over allowances can be purchased at $175 per booth personnel.
Exhibitors cannot register with Expo discount coupons or Expo-only passes.
Proof of General Liability Insurance Requirement
All exhibiting companies are required to provide proof of general liability insurance. Companies who do not provide us with this proof will not be allowed to enter the exhibit hall.
Please note these special requirements for the certificate:
Finally, both GEAPS and Kansas City need to be included on the certificate as additional insureds. The language would look like this, “Grain Elevator and Processing Society (GEAPS) and the City of Kansas City, Missouri are additional insureds with respect to the insured’s exhibit at GEAPS Exchange.”
For exhibitors who need to purchase insurance through our exhibitor insurance vendor, please go to: Buttine COI Insurance
Kansas City Convention Center
301 West 13th Street, Kansas City, MO 64105
Exhibit Halls: Halls B,C,D,E
Ceiling Height: Varies from 33’ – 42’
Floor limits: The floor load limit is 300 pounds per square foot in Halls C, D, and E and 200 pounds per square foot in Hall B.”
End-Caps
The aisles run vertically on this floor plan, so if you reserve a 20 ft. wide exhibit space that is positioned perpendicularly to the vertical aisles, end-cap design rules will apply .
Back by Popular Demand to Close Conference
Music Bingo Prize Donations Needed
With the help and innovation from our Exchange Futures Committee, this event will take place to close out Exchange 2025 after the expo hall closes on Tuesday, February 25: Music Bingo presented by The Music Bingo People. Don’t worry, you don’t need to be an expert in music, its a game for all.
The first part of the event will be a cocktail social hour and Music Bingo will begin after 3:00 pm. Food and beverages will be available throughout the event and a la carte tickets will be sold for $25 at the early bird rate. We hope you can join us!
We are asking exhibitors who want to make one last great Exchange impression to donate prizes for the bingo winners. If you are interested in providing a prize, please fill out this Prize Form
All large equipment booths must schedule an appointment to move-in. Large equipment is defined as anything that requires ground unloading off of a flatbed or lowboy, or anything that warrants additional room to unload
If an attendee who is not officially representing any company showcasing in the Exchange exposition [a company registered as a trade-show exhibitor] is observed to be soliciting business from an attendee or a registered trade-show exhibitor, in the exposition hall or any other public space or facility under GEAPS’ Exchange show management, or in violation of any provision of this policy, that person will be asked to leave the facility or space immediately. Penalties may also be applied. Observed violations should be reported to GEAPS’ Exposition Services Manager.
GEAPS recognizes that “suitcasing” may also take the form of commercial activity conducted from a hotel guest room; a restaurant, club, or other public place of assembly over which GEAPS has no management control. This policy applies to only GEAPS’ events at venues including sites, facilities or portions of facilities under GEAPS show management to include any event, facility or space reserved by or for GEAPS.
If you have a question not answered here please reach out and we would be happy to assist.
Phone: (763) 999-4300
Email: conferences@geaps.com
• The main entrance attendees will use to enter the expo hall (via escalator). There is also an auxiliary entrance attendees may use to enter the expo hall from Level 3 as some education sessions may be on this floor. You will see these printed in red toward the bottom of the floor plan.
• The escalator on the left side of the floor plan, which will only be moving in a downward direction to bring people back to Level 2 where registration will be located.
• The GEAPS booth and Grain Entrapment Rescue Demo areas will also feature refreshments and the chapter cornhole tournament.
• Booth #2240 will be an International Resource Center for our international attendees and exhibitors. U.S. Department of Commerce will also be in this area to offer export counseling to exhibitors who have questions regarding doing business internationally.
• Two lunch lounges, which will contain our daily lunch offerings and seating.
• Four regular lounges, simply labeled “Lounge,” which will house refreshment breaks (dependent on sponsorship) and tables/seating as space allows.
• Four Innovation Stations, which are areas offering interactive or hands-on learning opportunities scheduled at various times during the expo. These will be open areas with a curtain panel behind the presenter.
• Due to demand, we have expanded into Hall B. The Lunch Lounge and booths (3403-3641) on the far right are in this hall. There are also two sets of escalators in this area. During show hours, these sets of escalators will only be moving in a downward direction for people to exit the expo hall.
• The loading docks, which are listed at the top and left side of the floor plan.
The aisles run vertically on this floor plan, so if you reserve a 20 ft. wide exhibit space that is positioned perpendicularly to the vertical aisles, end-cap design rules will apply (see link to design rules below).
